Prepare a Procurement Strategy: Getting the Best for Your Self-Build

Prepare a Procurement Strategy: Getting the Best for Your Self-Build

When building your dream home, one of the most important tasks is figuring out how to buy everything you need—this is called procurement. From materials like bricks and windows to hiring builders and electricians, a smart procurement strategy helps you get the best quality at the best price. Let’s break it down step by step so you can create a winning plan for your self-build.

What Is a Procurement Strategy?

A procurement strategy is your plan for purchasing everything required to build your home. It’s like making a shopping list but for a house, ensuring you:

• Buy the right items.

• Get good deals.

• Stay on budget and schedule.

Think of it as organising a giant puzzle where every piece fits perfectly to bring your dream home to life.

Why Is a Procurement Strategy Important?

Without a strategy, you risk:

1. Overspending: Buying items without comparing prices can quickly blow your budget.

2. Delays: If materials or contractors aren’t ready when needed, your project could come to a standstill.

3. Stress: Scrambling to find what you need at the last minute can lead to mistakes.

A good procurement strategy keeps your project smooth, efficient, and cost-effective.

How to Prepare a Procurement Strategy

Here’s how to create a plan that works:

1. Make a List of What You Need

Start by breaking your project into categories:

• Materials: Bricks, timber, windows, tiles, etc.

• Labour: Builders, electricians, plumbers, and other tradespeople.

• Services: Equipment hire, waste removal, and inspections.

The more detailed your list, the easier it will be to plan.

2. Research Costs

Look up prices for everything on your list. This helps you create a budget and spot any potential overspending areas.

• Compare quotes from multiple suppliers.

• Check for discounts on bulk orders or seasonal sales.

• Look for locally sourced materials to save on delivery costs.

3. Choose Your Procurement Route

There are different ways to handle procurement:

• Self-Procurement: You buy materials and hire contractors yourself, giving you full control but requiring more time and effort.

• Contractor-Led Procurement: A main contractor handles everything, simplifying the process but often costing more.

• Hybrid Approach: You manage some parts while the contractor handles others.

Choose the method that suits your skills, time, and budget.

4. Set a Timeline

Plan when you’ll need each item or service. For example:

• Order bricks and timber early, as these are used in the initial stages.

• Schedule electricians and plumbers once the structure is built.

• Allow extra time for custom items, like bespoke windows or cabinetry.

5. Build Relationships with Suppliers

Good relationships with suppliers can lead to better prices and priority service. Communicate clearly and pay on time to build trust.

6. Monitor Quality

Don’t just focus on price—make sure everything you buy meets quality standards. Low-quality materials might cost less now but can lead to expensive repairs later.

7. Keep Track of Spending

Use a spreadsheet or app to track your expenses against your budget. This helps you stay organised and spot issues early.

Common Procurement Mistakes to Avoid

• Rushing Decisions: Take your time to compare options and negotiate deals.

• Overbuying Materials: Order only what you need to avoid waste and extra costs.

• Ignoring Lead Times: Custom or imported items often take longer to arrive—plan accordingly.

  

How We Can Help

At 369 CUG’s Self-Build Academy, we specialise in helping self-builders create smart procurement strategies. From sourcing quality materials to managing contractors, we ensure your project stays on track and within budget. Our expertise can save you time, money, and stress at every stage of your build.

Plan Smart, Build Better

Preparing a procurement strategy is one of the smartest things you can do for your self-build. It keeps everything organised, reduces stress, and ensures you get the best value for your money.

Need help creating your strategy? Visit the Self-Build Academy on our website for expert advice and resources to guide you every step of the way.